Exhibitor Prospectus

Join Us To Connect With Transportation Industry Professionals.

Explore the innovative latest best practices in providing leadership and service that can help you to improve operations and safety, while producing more quantifiable results from your transportation team. Don’t miss your opportunity to attend this leading industry event!

Attendee Registration Rates:

Super Early Bird: $299 (ends 7/3)
Early Bird: $399 (ends 8/14)
(Last day to register 8/14)
Trade Show Only Vendor Badge: $199

Hotel Room Rates:

We have secured a discounted room block at the Peppermill Resort for the STN EXPO!
Available August 28 – September 2, 2020 at $107 per night, or $134 for an upgraded room.

 

Executive Summary

The annual North American School Bus EXPO Conference & Trade Show — known as the STN EXPO and presented by School Transportation News magazine — is been rescheduled for August 29 – September 2, 2020, at the Peppermill Resort. This event welcomes transportation professionals nationwide who want to learn the latest trends in training, products and services. They will also learn how to produce better, more quantifiable results from their transportation teams and operations. 

Attendees include:

Transportation Directors/Supervisors
Purchasing Agents
School Board Members
Superintendents

Fleet Managers
Mechanics/Technicians
Safety Trainers
Administrators
Special Education Professionals

Private Fleet Operators
Head Start/Childcare Professionals
Executives/CEOs
School Bus Dealers
Driver Trainers

Conference
App Snapshot

Total Attendees: 665
Total Exhibiting Companies: 113
Vendor Staff/Dealers: 438

(STN EXPO 2019)

TOP10
Attending States From Across 40 U.S. States and Canada

  1. California
  2. Nevada
  3. Indiana
  4. Oregon
  5. Colorado
  6. Washington
  7. Texas
  8. Utah
  9. Idaho
  10. New York

Total app users:
549

Dashboard visits:
41.7K

Number of clicks on exhibitors:
1,758

Total minutes of use:
39.4K

Total Banner Ad Impressions:
88.8K

Total Banner Ad Clicks:
330

Organization Engagement:
1.33K

(Available for both Android & iOS)

Total impressions of the STN EXPO app out of 549 downloads:

41.7K

Overview

August 29–30, 2020

Peppermill Resort/Red Hawk Golf Course

The Transportation Director Summit at STN EXPO is a signature event designed exclusively for qualified transportation directors. Participants will network with peers throughout two days prior to the start of the regular STN EXPO conference. Successful applicants will gain high-level insights from experts within the student transportation industry and beyond on how to implement true leadership and innovation practices into their local operations.

 

Networking Sponsorship: $7,500

  • 100 transportation directors
  • 15 host sponsor companies
  • 2 reps per company
  • Rep opportunity to stand and introduce themselves
  • Guaranteed time with Transportation Directors per rep
  • Advanced buying behavior insights and attendee details
  • Rep integration, consulting, problem solving exercises across two days rotating between groups of three to four transportation directors

Schedule at a Glance

Saturday, 8/29

3 – 3:30 p.m.
Welcome, Networking and Introductions

3:30 – 4:30 p.m.
Transportation Director Round Table
Group Discussion

4:30 – 5:30 p.m.
Social Mixer, Appetizers and Drinks

Sunday, 8/30

7:30 a.m.
Buses Depart for Red Hawk Golf Course

8:30 – 9 a.m.
Continental Networking Breakfast

9 – 10 a.m.
Trust Edge Part 1
David Horsager, Trust Edge Institute

10:30 – 11:30 a.m.
Trust Edge Part 2
David Horsager, Trust Edge Institute

12 – 1:30 p.m.
Networking Lunch

1:30 – 2:30 p.m.
Transportation Director Discussion

 3 – 4 p.m.
Transportation Director Discussion

4:30 – 5:30 p.m.
Networking Mixer

5:45 p.m.
Buses Depart for Peppermill Resort

FAQs

How will transportation directors be selected?
Conference attendees will sign-up like normal through Cvent, identifying their interest in participating at the TD Summit. Then the STN team will carefully vet all applicants to validate their credentials, since we have a 100 person maximum limit.

When will our two reps talk to the transportation directors?
During the event your reps will be engaged at the ice breaker and also during the problem solving-portion of each speaker discussion and interaction. It will take place within the mini-groups, with the networking breaks also providing interactions.

What is going to keep the directors there?
The content, speakers and peer discussions. It’s more about a team problem solving experience with focused meaningful content. Additionally, F&B will be provided during the breaks and cocktail hour.

Are our reps required to attend all of the sessions?
Yes, they are an important part of the discussion, problem solving and networking.

How do reps interact with the transportation directors during these sessions?
Discussions will take place within small mini-groups of three to four transportation directors and one assigned vendor partner. Each group of transportation directors rotates after each speaker from table to table, providing guaranteed time together. Your two reps would be assigned a specific table, such as #1 & #7.

How will transportation directors be selected?
Conference attendees will sign-up like normal through Cvent, identifying their interest in participating at the TD Summit. Then the STN team will carefully vet all applicants to validate their credentials, since we have a 100 person maximum limit.

When will our two reps talk to the transportation directors?
During the event your reps will be engaged at the ice breaker and also during the problem solving-portion of each speaker discussion and interaction. It will take place within the mini-groups, with the networking breaks also providing interactions.

What is going to keep the directors there?
The content, speakers and peer discussions. It’s more about a team problem solving experience with focused meaningful content. Additionally, F&B will be provided during the breaks and cocktail hour.

Are our reps required to attend all of the sessions?
Yes, they are an important part of the discussion, problem solving and networking.

How do reps interact with the transportation directors during these sessions?
Discussions will take place within small mini-groups of three to four transportation directors and one assigned vendor partner. Each group of transportation directors rotates after each speaker from table to table, providing guaranteed time together. Your two reps would be assigned a specific table, such as #1 & #7.

General Exhibit Information

Booth sizes for the STN EXPO Trade Show are 10’x10’, 10’x20’, 20’x20’, 30’x50’, and larger. Applications for booth space must be completed using the registration form online at stnexpo.com in the Exhibitors section.

Trade Show Hours:

Monday, 8/31
6 – 8 p.m.
STN Trade Show Networking Extravaganza

Tuesday, 9/1
11:30 a.m. – 4:30 p.m.
Trade Show + Lunch

 

Exhibitor Space Booth Rates

(Custom-size booths are available upon request.)

  • 10’x10’ — $1,975
  • 10’x20’ — $3,675
  • 20’x20’ — $6,675
  • 20’x40’ — $9,375
  • 20’x50’ — $11,675
  • 30 x 40 —$14,075
  • 30’x50’ — $14,975
  • 50’x50’ — $24,975
  • 50’x70’ — $34,975

The Event

The STN EXPO focuses on distinct areas of student transportation, covering the latest trends and issues, through more than three-dozen educational sessions. It also offers pre-conference and hands-on training workshops, a trade show and evening networking events.

Hotel Information

Luxurious Resort Amenities

Peppermill Resort Spa Casino offers extensive amenities to make your stay at Reno’s Best Casino Hotel comfortable and convenient. Dive into heated swimming pools and waterfalls, enjoy free Wi-Fi, fitness center, business center, shopping, arcade and more at Peppermill casino resort in Reno, NV.

10 Award-Winning Restaurants

Peppermill’s selection of award-winning restaurants has a bit of everything to wet anyone’s appetite. Enjoy an All You Can Eat Sushi buffet in Oceano, or indulge in a gourmet coffee or sweet treat at Biscotti’s Café or Café Espresso.

Exhibitor Schedule

Trade Show

Last year over 110 companies exhibited at the STN EXPO Trade Show in Reno. They included manufacturers and suppliers offering new and existing products, solutions and services that help transporters perform their jobs better and more efficiently. These exhibiting companies connected with professionals who transport children of all ages, sizes and distinctions. The attendees prepare specifications for products and services, make final decisions on purchases, and are responsible for recommending purchases.

Booth Rental Details

All 10×10 booth rentals include aluminum piping; 8-foot-high back drape; 3-foot-high draped side rails; one (1) 11×17-inch identification sign; one (1) 6-foot draped table; two (2) chairs; and one (1) wastebasket. Carpet and electrical is not provided as part of the basic contract. *Larger booth sizes recieve additional table and chairs.

Decorating Company

GES is the official decorating company for the 2020 STN EXPO & Trade Show. GES will be responsible for event freight and will control the handling of all demo vehicles and loading docks on-site. Should exhibitors choose not to ship to the GES warehouse in Indianapolis, STN, the producer of the STN EXPO and Trade Show, will not be responsible for materials and delivery to their booths. Each exhibitor’s event contact will receive a customized exhibitor service kit from GES approximately 90 days from the event.

Exhibit Services

Exhibitors will be responsible for contracting any exhibit services needed, such as electrical, sign hanging, booth carpet, high-speed internet and booth cleaning. Forms for all services will be included in the exhibitor service kit that is distributed after registration or at stnexpo.com. Please be aware of and adhere to deadlines associated with these orders.

Demo Vehicles

Exhibitors that bring a demo vehicle for their booths must have their vehicles conform to local fire marshal restrictions and must be scheduled with GES to get a specific time for placement. SPACE IS LIMITED. There is no additional charge for a vehicle(s) in an exhibitor’s booth.

Booth Contact

To ensure your company receives all-important information, STN requires you to designate one booth contact person. That person will receive all event information and will be responsible for disseminating it to the correct people within your company.

Exhibitor Schedule

(As of 5/26/20. Subject to change)

 

Saturday, 8/29
3 – 6 p.m.
Transportation Director Summit Day 1
Peppermill Resort (Sponsors Only)

Sunday, 8/30
7 a.m. – 6 p.m.
Transportation Director Summit Day 2
Off-site, Red Hawk Golf and Resort (Sponsors Only)

9 a.m. – 4 p.m.
Bus Move-in and exhibitor setup

Monday, 8/31
8 a.m. – 5 p.m.
Exhibitor Setup

6 – 8 p.m.
Trade Show Networking Extravaganza

Tuesday, 9/1
11:30 a.m. – 4:30 p.m.
STN EXPO Trade Show with hosted lunch

5 – 9 p.m. Breakdown

Wednesday, 9/2
Conference Concludes

 

 

 

STN Trade Show Networking Extravaganza

Monday, August 31, 6:00 to 8:00 p.m., Tuscany Ball Room

Entertainment Sponsorship: $5,500

Food
Sponsorships

Hot or Cold Hors d’ Oeuvres

Beverage
Sponsorships

Call Brand Selections
Wine Selections
Beer Selections

*Specialty Bar Options

Champagne Bar
Vodka Bar
Rum & Tropical Drink Bar
Margarita & Mojito Bar
Craft Cocktail Bar
Graphic Wrap for Bar
Custom Carved Ice Bar

*Branding Add-Ons

Customized Napkins and Cups for Food/Drink Station

All sponsorships include:
Logo in Show Program
Logo on STN EXPO website
Logo on Event Signage
Pre-Show Promotions 

*Additional cost

Additional Sponsorship Opportunities

Conference Program

Half page: $450
Full page: $550
Cover Positions: $1,250
Quantity: 2,000 units

On-Site Digital Signage:
Rental fee per screen
(inquire for available location inventory and pricing)
Opportunity to display dynamic marketing images and video content strategicly around high traffic conference and meeting space areas.

Badge & Lanyard: $7,500
Every conference attendee will receive a badge and lanyard with the sponsor’s ad.

Conference App: $7,500
The sponsor’s branding is exposed to all attendees via the official conference mobile app that is free and available to all attendees to download. With the mobile app’s various notable features, the branding opportunities are endless.

Room Key Card: $5,500
Every conference attendee staying at the Peppermill Resort will receive a custom hotel key card.

Giant Trade Show Floor Maps: $1,500
Two trade show floor map displays located in the exhibit hall. Giant logo of the sponsor is displayed on booth locator maps.

Show Reporter Email Update:
$750 per day ($3,000)
Quantity: 4 Days
STN’s email database of 25,000 subscribers will receive daily conference updates, product launches and photo galleries from STN EXPO. Also, it includes an exclusive 600 x 60 banner ad and sponsored content ad with tile and 35-40 words, plus URL.

Hotel Door Hangers:
$3,000 + Delivery Fee
Every conference attendee staying at the Peppermill Resort will receive a door hanger with your custom ad. The quantity is based on room attendance at the conference hotel, estimated to be 1,000 units.

Branded Floor Clings: $5,000
Your branding and marketing message won’t be missed on a set of five (5) floor clings that are placed in high-traffic, highly visible areas throughout the conference and trade show.

Branded Escalator Wraps: $7,500
Your branding and marketing message won’t be missed on a set of escalator wraps that are placed in high-traffic, highly visible areas throughout the conference and trade show.

Branded Escalator Clings: $7,500
Your branding and marketing message won’t be missed on 5 sets of elevator doors that are placed in high-traffic, highly visible areas throughout the conference and trade show.

Wi-Fi Takeover: $5,000
Attract attendees to your trade show booth and expose your brand on the Wi-Fi network at the Peppermill Resort.

Conference Notebook: $5,000
Quantity: 1,000 units
Every conference attendee will use this easy-to-carry notepad to take notes throughout conference workshops. The sponsor’s branded logo and products will be placed on the cover.

Conference Attendee Bag: $2,000
(6 spots available)
Quantity: 1,000 units
Every conference attendee will receive a custom STN EXPO bag with the sponsor’s logo and marketing materials.

Attendee Packet Inserts: $2,000
Your marketing materials will be placed inside of each conference attendee’s packet when they register.

Attendee Material Room Drop:
$2,000 + Delivery Fee
Your marketing materials will be placed outside of each conference attendee’s hotel room door when they register.

Trade Show Ribbon Cutting: $2,500
An opportunity to address attendees waiting to enter the Trade Show, as well as ribbon cutting, photo opportunity, and branding on signage and marketing materials at the entry doors.

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