[et_pb_section fb_built=”1″ _builder_version=”4.27.0″ _module_preset=”default” background_color=”#3D5266″ background_image=”https:\/\/stnexpo.com\/east\/wp-content\/uploads\/2024\/08\/DSC02464-scaled.jpg” background_blend=”multiply” locked=”off” global_colors_info=”{}”][et_pb_row _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_heading title=”Exhibitor Details” _builder_version=”4.27.4″ _module_preset=”default” title_text_color=”#CFDAE6″ background_enable_image=”off” global_colors_info=”{}”][\/et_pb_heading][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.27.0″ _module_preset=”default” background_color=”rgba(207,218,230,0.75)” global_colors_info=”{}”][et_pb_row column_structure=”2_3,1_3″ _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”2_3″ _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”23px|||||” global_colors_info=”{}”]<\/p>\n
202<\/span>6<\/span> STN EXPO EAST CONFERENCE & TRADE SHOW EXHIBITOR REGULATIONS<\/span><\/span>\u00a0<\/span><\/b><\/p>\n School Transportation News\/STN Media Group (\u201cSTN\u201d) is a publication company that produces the annual Transportation Students with Disabilities and Special Needs Conference and Trade Show (\u201cTSD Conference\u201d), STN EXPO EAST Conference and Trade Show (\u201cSTN EXPO Charlotte\u201d), and the STN EXPO West Conference and Trade Show (\u201cSTN EXPO Reno\u201d).<\/span><\/span><\/p>\n BOOTH RENTAL DETAILS<\/span><\/span>\u00a0<\/span> SHOW DECORATOR & SERVICES<\/span><\/span>\u00a0<\/span><\/b><\/p>\n GES is the official decorating company for the 2026 STN EXPO & Trade Show. GES will be responsible for event freight and will control the handling of all demo vehicles and loading docks on-site. Should exhibitors choose not to ship to the GES warehouse in Atlanta, GA, STN, the producer of the STN EXPO and Trade Show, will not be responsible for materials and delivery to their booths. Each exhibitor\u2019s event contact will receive a customized exhibitor service kit from GES approximately 60 days from the event.<\/span><\/p>\n Exhibitors are responsible for arranging all services needed for their booth, including electrical, internet, cleaning, signage, carpets, furnishings, shipping, and material handling. GES must be contracted for decorator services such as set-up\/tear-down labor, supervision, and custom furnishings. Exhibitors planning to use a third-party contractor (EAC) must submit a Notice of Intent to GES for approval at least 60 days prior to move-in. Complete service forms and details, including deadlines, are provided in the GES electronic exhibitor kit or STN\u2019s Cadmium Exhibitor Portal distributed after registration. STN and GES are not responsible for exhibitor materials shipped via third-party carriers.<\/span>\u00a0<\/span><\/p>\n Exhibitor shall employ the contractors officially approved by STN, some of which may be subject to local union jurisdiction.<\/span>\u00a0<\/span><\/p>\n DEMO VEHICLES & FIRE SAFETY<\/span><\/span>\u00a0<\/span> Exhibitors that bring a demo vehicle for their booths must have their vehicles conform to local fire marshal restrictions and must be scheduled with GES to get a specific time for placement. A spotting fee will be charged onsite. <\/span>Please note, all liquid or gas fueled vehicles must be pushed in and not driven in, which will require a tow from spotting services<\/span><\/b>. SPACE IS LIMITED.\u00a0<\/span>\u00a0<\/span><\/p>\n Requirements include but not limited to:<\/span>\u00a0<\/span><\/p>\n Exhibitors are responsible for ensuring that any vehicle display complies with all applicable provisions of the North Carolina Fire Code (NCFC) and North Carolina Building Code (NCBC). Vehicles may be subject to inspection prior to the show opening, and exhibitors must be available to facilitate compliance checks if requested by the Fire Marshal. See the GES exhibitor kit\u00a0 for full details on Electric Vehicle (EV) Display and Vehicles Using Flammable or Combustible Liquids or Gases Display Requirements. <\/span>\u00a0<\/span><\/p>\n HOURS, SETUP & DISMANTLING<\/span><\/span>\u00a0<\/span><\/b><\/p>\n Trade show times are subject to change without notice. Please refer to our website for the most up-to-date schedule. All display vehicles shall be driven onto the trade show floor between 12:00 P.M. and 5:00 P.M. on Saturday, March 28. Exhibitors with Electric Vehicles shall drive their own vehicles on and off the trade show floor. All liquid or gas fueled vehicles must be pushed in or towed in. Exhibitor must use a spotter provided by GES to accompany moving in and out of all buses. All other setup arrangements shall be completed between 8:00 A.M. and 5:00 P.M. on Sunday, March 29 and 8:00 A.M. and 5:00 P.M\u00a0 on Monday, March 30.<\/span>\u00a0<\/span><\/p>\n Requests for extended set up must be submitted in writing in advance and approved by STN. During any extended set up, exhibitor shall bring only hand-carried materials into the exhibit hall and shall not remove any materials. No exhibit shall be dismantled or removed until the trade show is officially closed. Exhibitor shall begin dismantling its exhibit immediately after the trade show officially closes and all exhibit material shall be removed from the hall no later than 12:00 P.M. on Tuesday, March 31. <\/span>\u00a0<\/span><\/p>\n USE OF SPACE<\/span><\/span>\u00a0<\/span><\/b><\/p>\n Exhibitor shall confine all sales and advertising activities, including distribution of promotional material, to exhibitor\u2019s booth or immediate area. No signage, displays, or materials may be placed in aisles, public areas, or another exhibitor\u2019s space without prior approval from STN. Exhibitor shall show, discuss, explain, and demonstrate only those goods or services that exhibitor sells in the ordinary course of business. Exhibitor shall comply with all applicable federal, state, and local laws and regulations including, without limitation, those relating to advertising and merchandising. Exhibitor shall not engage in an illegal lottery. STN is not responsible for exhibitor\u2019s activities.\u00a0<\/span>\u00a0<\/span>\u00a0<\/span><\/p>\n Exhibitor shall not assign or sublet its exhibit space or share it with another exhibitor without prior written consent from STN.<\/span>\u00a0<\/span><\/p>\n STORAGE<\/span><\/span>\u00a0<\/span><\/strong><\/p>\n Exhibitor<\/span> shall not store packing boxes or cases in <\/span>its<\/span> booth during the trade show. If properly marked for identification, these items may be stored at owner\u2019s risk and expense in a Fire Marshal-approved area of the exhibit <\/span>hall.<\/span><\/span> \u00a0<\/span><\/span><\/p>\n UNUSUAL DISPLAYS<\/span><\/span><\/span><\/span>\u00a0<\/span><\/strong><\/p>\n At the earliest practical time after executing this contract, and no later than thirty (30) days prior to the trade show, the exhibitor must <\/span>submit<\/span> a written proposal to GES for any unusual display. This includes, but is not limited to, displays that are oversized (any standing display over 10\u2019 in height), may negatively impact neighboring exhibitors, require special hookups <\/span>or technical assistance, or involve excessive noise, bright\/flashing lights, disruptive elements, video projection, or other equipment producing sound or visual effects that could reasonably disturb adjacent exhibitors. STN will make reasonable efforts to accommodate such proposals but reserves the right to deny them. Additionally, STN reserves the right to remove or evict any exhibit <\/span>deemed<\/span> offensive to conference attendees due to poor taste, questionable morals, or controversial content. STN is not liable for any refund of exhibit fees resulting from such denial or <\/span>eviction.<\/span><\/span>\u00a0<\/span><\/p>\n FIRE PREVENTION<\/span><\/span>\u00a0<\/span><\/span><\/strong><\/p>\n Electrical wiring must conform to <\/span>National<\/span> Electrical Code Safety Rules. All booth decorations must be flameproof, and all hangings must clear the floor. <\/span>Exhibitor<\/span> shall not erect a ceiling over any exhibit space without the prior written consent of STN and fire prevention authorities, which consent may be denied at sole discretion of fire prevention authorities. STN reserves the right to demand removal of all or any part of an exhibit that does not conform to this paragraph or is <\/span>deemed<\/span> hazardous.<\/span><\/span>\u00a0<\/span><\/p>\n EXHIBIT FLOOR PLAN<\/span><\/span>\u00a0<\/span><\/strong><\/p>\n The accompanying exhibit space diagram is merely an intended layout and may not be <\/span>to<\/span> scale. STN does not <\/span>warrant<\/span> the amount of exposure <\/span>exhibitor<\/span> will experience in any specific exhibit space. See conference website for the most updated floor plan. STN reserves the right to reconfigure any exhibit space and reassign booth spaces as needed<\/span>.<\/span><\/span>\u00a0<\/span><\/p>\n BOOTH CONTACT<\/span><\/span>\u00a0<\/span><\/strong><\/p>\n To ensure your company receives all-important information, STN requires you to <\/span>designate<\/span> one booth contact person. That person will receive all event information and will <\/span>be responsible for<\/span> disseminating<\/span> it to the correct people within your company.<\/span><\/span><\/p>\n EXHIBITOR <\/span>BADGES<\/span><\/span>\u00a0<\/span><\/strong><\/p>\n Exhibitors receive two (2) complimentary exhibitor badges per 10\u2019\u00d710\u2019 booth, four (4) per 10\u2019\u00d720\u2019 booth, and six (6) per 20\u2019\u00d720\u2019 or larger booth, for legitimate company employees. Exhibitor badges provide access to keynotes, workshop sessions, and the exhibit hall during set-up, breakdown, and show hours. <\/span><\/span>Some<\/span> events are for registered attendees only; exhibitor badges do not grant access to these events.<\/span> <\/span>Badges are <\/span>required<\/span> for admittance to the trade show, social events, and workshop sessions and include show dinner <\/span>admission. <\/span>Additional<\/span> exhibitor badges may be <\/span>purchased<\/span> for $150 each. <\/span><\/span>\u00a0<\/span> EXHIBITOR CODE OF CONDUCT<\/span><\/span>\u00a0<\/span><\/strong><\/p>\n The STN EXPO East is a professional event fostering collaboration within the student transportation industry. Exhibitors and their representatives are expected to:<\/span>\u00a0<\/span><\/p>\n
<\/b>All 10<\/span>\u2019<\/span>\u00d710<\/span>\u2019<\/span> booth rentals include aluminum piping; 8-foot-high back drape; 3-foot-high draped side rails; one (1) 11\u00d717-inch identification sign; one (1) 6-foot draped table; two (2) chairs; and <\/span>wastebasket<\/span>. <\/span>Bus spaces will not be draped.<\/span> Specialty carpet and electrical is not provided as part of the basic contract. Arrangements for special signs, carpeting and <\/span>additional<\/span> furniture should be made in advance directly with the Show Decorator (GES). <\/span>Larger booth sizes receive <\/span>additional<\/span> tables and chairs. Any arrangements or disputes with GES are separate from this contract and are not covered by the booth rental fee. See the GES electronic exhibitor kit for complete <\/span>details.<\/span><\/span>\u00a0<\/span><\/p>\n
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<\/span>All booth personnel, contracted service providers, and any non-working guests of the exhibiting company (including spouses, investors, or other invitees) <\/span>are required to<\/span> have a registered badge to access the company\u2019s trade show booth.<\/span> Minors are discouraged from attending due to the presence of heavy equipment on the trade show floor and events where alcohol is served. If a minor must be present, they must be continuously supervised and accompanied by a registered adult, and the exhibitor assumes full responsibility for the minor\u2019s safety, supervision, and <\/span>conduct.<\/span><\/span>\u00a0<\/span><\/p>\n\n
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