Join Us To Connect With Transportation Industry Professionals.
In partnership with:
The annual North American School Bus EXPO Conference & Trade Show — known as the STN EXPO and presented by School Transportation News magazine — is scheduled for June 4-9, 2020, at the JW Marriott Hotel and Indianapolis Convention Center. This event welcomes transportation professionals nationwide who want to learn the latest trends in training, products and services. They will also learn how to produce better, more quantifiable results from their transportation teams and operations.
School Board Members
Special Education Professionals
Private Fleet Operators
Head Start/Childcare Professionals
School Bus Dealers
Conference App Snapshot
(STN EXPO INDY 2018)
Total app users: 241
Dashboard visits: 12.9K
Number of clicks on exhibitors: 1,758
Total minutes of use: 11.3K
Total Banner Ad Impressions: 42.2K
Total Banner Ad Clicks: 141
Organization Engagement: 601
(Available for both Android & iOS)
of the STN EXPO app out of
June 4-5, 2020
JW Marroitt and Topgolf Fishers
The Transportation Director Summit at STN EXPO is
a signature event designed exclusively for qualified transportation directors. Participants will network with peers over two days, starting the afternoon of Thursday, June 4, 2020, and continuing all day Friday, June 5, 2020, prior to the start of the regular STN EXPO conference. Successful applicants will gain high-level insights from experts within the student transportation industry and beyond on how to implement true leadership and innovation practices into their local operations.
Networking Sponsorship: $7,500
- (50-100) transportation directors
- (12) host sponsor companies
- (2) reps per company
- Rep opportunity to stand and introduce themselves
- Guaranteed time with Transportation Directors per rep
- Advanced buying behavior insights and attendee details
- Rep integration, consulting, problem solving exercises across two days rotating between groups of three to four transportation directors
Schedule at a Glance
Hosted at JW Marriott
3:30 – 5:30 p.m.
Welcome, Networking and Introductions.
Transportation Director Leadership Discussion
5:30 – 6:30 p.m.
Appetizers and Drinks
Hosted at Topgolf Fishers
Transportation to Topgolf Departs
8 – 8:30 a.m.
Continental Networking Breakfast
8:30 a.m. – 3:30 p.m.
Keynote: Ross Bernstein
Coaching and Leadership
Keynote and training include networking breaks and tee time. Transportation and lunch provided for all participants.
Buses Depart for JW Marriott
How will transportation directors be selected?
Conference attendees will sign-up like normal through Cvent, identifying their interest in participating at the TD Summit. Then the STN team will carefully vet all applicants to validate their credentials, since we have a 100 person maximum limit.
When will our two reps talk to the transportation directors?
During the event your reps will be engaged at the ice breaker and also during the problem solving-portion of each speaker discussion and interaction. It will take place within the mini-groups, with the networking breaks also providing interactions.
What is going to keep the directors there?
The content, speakers and peer discussions. It’s more about a team problem solving experience with focused meaningful content. Additionally, F&B will be provided during the breaks and cocktail hour.
Are our reps required to attend all of the sessions?
Yes, they are an important part of the discussion, problem solving and networking.
How do reps interact with the transportation directors during these sessions?
Discussions will take place within small mini-groups of three to four transportation directors and one assigned vendor partner. Each group of transportation directors rotates after each speaker from table to table, providing guaranteed time together. Your two reps would be assigned a specific table, such as #1 & #7.
General Exhibit Information
Booth sizes for the STN EXPO Trade Show are 10×10 feet and 10×20 feet, 20×20, 30×50, and larger. Applications for booth space must be completed using the registration form online at stnexpo.com in the Exhibitors section.
Trade Show Hours:
Sunday, 6/7, 6-8 p.m. Victory Lane Reception
Monday, 6/8, 8:30 a.m. – 12 p.m. + Breakfast
Exhibitor Space Booth Rates
(Custom-size booths are available upon request.)
10’x10’ — $1,975
10’x20’ — $3,675
20’x20’ — $6,675
20’x30’ — $7,975
20’x40’ — $9,375
30’x50’ — $14,975
Exhibit Hall A, Indiana Convention Center: Exhibit Hall Size: 44,400 square feet with no pillars. Ceiling Height: 35 feet high.
The STN EXPO focuses on distinct areas of student transportation, covering the latest trends and issues, through more than three-dozen educational sessions. It also offers pre-conference and hands-on training workshops, a trade show and evening networking events.
Luxurious Resort Amenities
Winner of four distinct Condé Nast Traveler awards, including Best Hotel in Indiana and the TripAdvisor Certificate of Excellence award. The JW Marriott Indianapolis is the city’s premier hotel, offering 1,005 guest rooms, and is the largest JW Marriott in the world. The guest rooms at this luxury landmark, which soars 33 stories above the city, feature Marriott’s signature REVIVE® bedding, 40-inch LCD high-definition TVs, marble vanities and breathtaking views of an art-filled plaza.
The hotel offers two full-service restaurants — Osteria Pronto fine dining and the High Velocity expansive sports bar. It’s connected to the Indiana Convention Center by skywalk. It’s also just steps from White River State Park, the Indianapolis Zoo, and many museums and restaurants.
Last year, over 90 companies exhibited at the STN EXPO Trade Show in Indy. They included manufacturers and suppliers offering new and existing products, solutions and services that help transporters perform their jobs better and more efficiently. These exhibiting companies connected with professionals who transport children of all ages, sizes and distinctions. The attendees prepare specifications for products and services, make final decisions on purchases, and are responsible for recommending purchases.
GES is the official decorating company for the 2019 STN EXPO & Trade Show. GES will be responsible for event freight and will control the handling of all demo vehicles and loading docks on-site. Should exhibitors choose not to ship to the GES warehouse in Indianapolis, STN, the producer of the STN EXPO and Trade Show, will not be responsible for materials and delivery to their booths. Each exhibitor’s event contact will receive a customized exhibitor service kit from GES approximately 90 days from the event.
Exhibitors will be responsible for contracting any exhibit services needed, such as electrical, sign hanging, booth carpet, high-speed internet and booth cleaning. Forms for all services will be included in the exhibitor service kit that is distributed after registration or at stnexpo.com. Please be aware of and adhere to deadlines associated with these orders.
Exhibitors that bring a demo vehicle for their booths must have their vehicles conform to local fire marshal restrictions and must be scheduled with GES to get a specific time for placement. SPACE IS LIMITED. There is no additional charge for a vehicle(s) in an exhibitor’s booth.
To ensure your company receives all-important information, STN requires you to designate one booth contact person. That person will receive all event information and will be responsible for disseminating it to the correct people within your company.
(subject to change)
3:30 – 6:30 p.m.
Transportation Director Summit Day 1
7 a.m. – 6 p.m.
Transportation Director Summit Day 2
Off-site, Topgolf Fishers
2 – 6 p.m.
8 a.m. – 5 p.m.
6 p.m. – 8 p.m.
STN EXPO & Trade Show
Victory Lane Reception
8:30 a.m. – 12 p.m.
STN EXPO Indy Trade Show + Breakfast
12 – 5 p.m.
Booth Rental Details
All 10×10 booth rentals include aluminum piping; 8-foot-high back drape; 3-foot-high draped side rails; one (1) 11×17-inch identification sign; one (1) 6-foot draped table; two (2) chairs; and one (1) wastebasket. Carpet and electrical is not provided as part of the basic contract. *Larger booth sizes receive additional table and chairs. Floor covering is mandatory for all exhibitor booths.
Victory Lane Reception
Sunday, June 7, 6 to 8 p.m., Exhibit Hall A, Indiana Convention Center
Entertainment Sponsorship: $5,500
Hot or Cold Hors d’ Oeuvres
Call Brand Selections
*Specialty Bar Options
Rum & Tropical Drink Bar
Margarita & Mojito Bar
Craft Cocktail Bar
Graphic Wrap for Bar
Custom Carved Ice Bar
Customized Napkins and Cups for Food/Drink Station
All sponsorships include:
Logo in Show Program
Logo on STN EXPO website
Logo on Event Signage
Additional Sponsorship Opportunities
Half page: $450
Full page: $550
Cover Positions: $1,250
Quantity: 2,000 units
Badge & Lanyard: $7,500
Every conference attendee will receive a badge and lanyard with the sponsor’s ad.
Conference App: $7,500
The sponsor’s branding is exposed to all attendees via the official conference mobile app that is free and available to all attendees to download. With the mobile app’s various notable features, the branding opportunities are endless.
Room Key Card: $5,500
Every conference attendee staying at the JW Marriott will receive a custom hotel key card.
Giant Trade Show Floor Maps: $1,500
Two trade show floor map displays located in the exhibit hall. Giant logo of the sponsor is displayed on booth locator maps.
Keynote Sponsorship: $7,500
Stand on stage to share with our audience about your new products prior to the keynote address.
Show Reporter Email Update:
$750 per day ($3,000)
Quantity: 4 Days
STN’s email database of 20,000 subscribers will receive daily conference updates, product launches and photo galleries from STN EXPO. Also, it includes an exclusive 600 x 60 banner ad and sponsored content ad with tile and 35-40 words, plus URL.
Hotel Door Hangers:
$3,000 + Delivery Fee
Every conference attendee staying at the JW Marriott will receive a door hanger with your custom ad. The quantity is based on room attendance at the conference hotel, estimated to be 1,000 units.
Branded Floor Clings: $5,000
Your branding and marketing message won’t be missed on a set of five (5) floor clings that are placed in high-traffic, highly visible areas throughout the conference and trade show.
Conference Notebook: $5,000
Quantity: 1,000 units
Every conference attendee will use this easy-to-carry notepad to take notes throughout conference workshops. The sponsor’s branded logo and products will be placed on the cover.
Conference Attendee Bag: $2,000
(6 spots available)
Quantity: 1,000 units
Every conference attendee will receive a custom STN EXPO bag with the sponsor’s logo and marketing materials.
Attendee Packet Inserts: $2,000
Your marketing materials will be placed inside of each conference attendee’s packet when they register.
Attendee Material Room Drop: $2,000
(plus hotel delivery fee)
Your marketing materials will be placed outside of each conference attendee’s hotel room door when they register.
Trade Show Ribbon Cutting: $2,500
An opportunity to address attendees waiting to enter the Trade Show, as well as ribbon cutting, photo opportunity, and branding on signage and marketing materials at the entry doors.