2024 Exhibitor Prospectus

Experience Success at the STN Expo: Showcasing Your Company’s Potential

Attracting a diverse range of professionals from the student transportation industry, the STN EXPO provides a unique opportunity for companies to gain visibility and forge profitable connections. By exhibiting at the STN EXPO, your company can tap into a network of industry leaders, decision-makers, and tech enthusiasts, resulting in enhanced brand recognition and increased business prospects. Showcase your latest products, services, and innovations to an engaged audience, and take advantage of valuable face-to-face interaction to establish credibility and trust. With a reputation for fostering collaboration and showcasing the latest trends, STN EXPO promises to be an invaluable platform for your company to elevate its presence and achieve new heights of success.

Executive Summary

The annual North American School Bus EXPO Conference & Trade Show — known as the STN EXPO and presented by School Transportation News magazine — is scheduled for June 2-6, 2023, at the Indiana Convention Center, Indianapolis, IN. This event welcomes transportation professionals nationwide who want to learn the latest trends in training, products and services. They will also learn how to produce better, more quantifiable results from their transportation teams and operations.

Attendees Include:

Transportation Directors/Supervisors
Purchasing Agents
School Board Members
Fleet Managers
Safety Trainers
Special Education Professionals
Private Fleet Operators
Head Start/Childcare Professionals
School Bus Dealers
Driver Trainers

Conference App Snapshot:

Total App Users: 253
Total Engagements: 8.27k
Total Minutes of Use: 8.26k
Total Banner Ad impressions: 30.4k
total Banner Ad Clicks: 70
Organization Engagements: 277
Organization Views: 205

Top 10
Attending States

  1. Indiana
  2. Illinois
  3. Washington
  4. Wyoming
  5. Virginia
  6. Michigan
  7. Utah
  8. Texas
  9. New York
  10. Ohio

(Available for both Android & iOS)


Total impressions
of the STN EXPO app out of


The Transportation Director Summit at STN EXPO is a signature event designed exclusively for qualified transportation directors. Participants will network with peers over two days, starting the afternoon of Friday, June 2 at Omni Severin Hotel, and continuing all day Saturday, June 3 offsite at Topgolf. Successful applicants will gain high-level insights from experts within the student transportation industry and beyond on how to implement true leadership and innovation practices into their local operations.


Networking Sponsorship: $9,750

  • 50-100 transportation directors
  • 2-reps per company
  • Sponsor recognized by host
  • Guaranteed meeting with transportation directors
  • Buying behavior insights and attendee persona data
  • Rep integration, consulting, problem solving exercises across two days rotating between small groups of transportation directors
  • 16-host sponsor companies maximum


How will transportation directors be selected?
Conference attendees will register like normal, identifying their interest in participating at the TD Summit. Then the STN team will carefully vet all applicants to validate their credentials, since we have a 100 person maximum limit.

When will our two reps talk to the transportation directors?
During the event, your reps will be engaged at the ice breaker and also during the problem solving-portion of the speaker’s discussion and interaction. It will take place within the mini-groups, with the networking breaks also providing interactions.

What is going to keep the directors there?
The content, speaker and peer discussions. It’s more about a team problem solving experience with focused meaningful content. Additionally, food and beverage will be provided during the breaks and cocktail hour.

Are our reps required to attend all of the sessions?
Yes, they are an important part of the discussion, problem solving and networking.

How do reps interact with the transportation directors during these sessions?
Discussions will take place within small mini-groups of three to four transportation directors and one assigned vendor partner. Each group of transportation directors rotates after each speaker session from table to table, providing guaranteed time together. Your two reps would be assigned a specific table, such as #1 & #7.

2024 Exhibit Information

Booth Sizes

Booth sizes for the STN EXPO Trade Show will include 10×10, 10×20, 20×20, 20×30 and larger. Applications for booth space must be completed using the registration form below.

Trade Show Hours:

Monday, June 5 – 10 a.m. – 2 p.m.
+ Lunch on the trade show floor

Exhibitor Space Booth Rates

(Custom-size booths are available upon request.)

10×10: $2,175
10×20: $4,175
20×20: $7,375
20×30: $9,975
20×40: $10,975
20×50: $12,975

*Booth prices increase 10% after 3/3/23 Indiana Convention Center: Ceiling Height: 35 feet high with no pillars

The Event

The STN EXPO focuses on distinct areas of student transportation, covering the latest trends and issues, with dozens of educational sessions. It also offers pre-conference and handson training workshops, a trade show and evening networking events.

Hotel Information

Omni Severin Hotel
For more than 100 years, Omni Severin Hotel has stood as the longest running luxury hotel in the heart of downtown Indianapolis. The hotel is connected to Circle, Center Mall and the Indianapolis Convention Center via skywalks and it’s just a short walk to Lucas Oil Stadium and Baker’s Life Fieldhouse. Whether you are visiting for business or pleasure, Omni Severin Hotel offers convenience and luxury in downtown Indianapolis.

Crowne Plaza Hotel and Resort
At Crowne Plaza Hotels & Resorts, we’re ready for business 24/7, with connectivity that works, food that works, meetings that work, fitness that works. When a business hotel works better, business works better. Our hotels are designed to help today’s business people, work, rest and restore. Our people will tap into all of our resources to support your success, whatever your business or personal needs.

Visit stnexpo.com/east/hotel-travel/ for Commitment to Health & Safety

2024 Additional Sponsorship Opportunities

Conference Program

Quantity: 500 units
Half page: $550
Full page: $650
Cover Positions: $1,250

Badge & Lanyard: $7,500

Every conference attendee will receive a badge and lanyard with the sponsor’s ad.

Conference App: $7,500

The sponsor’s branding is exposed to all attendees via the official conference mobile app that is free and available to all attendees to download. With the mobile app’s various notable features, the branding opportunities are endless.

Room Key Card: $7,500

Every conference attendee staying at the Crowne Plaza Hotel / Omni Severin Indianapolis, IN will receive a custom hotel key card.

Giant Trade Show Floor Maps: $1,500

Two trade show floor map displays located in the exhibit hall. Giant logo of the sponsor is displayed on booth locator maps.

Keynote Sponsorship: $7,500

Stand on stage to share with our audience about your new products prior to the keynote address.

Keynote Coffee: $3,500

Get mentioned on stage as attendees enjoy there morning coffee..

Show Reporter Email Update: $5,000

Quantity: 4 Days
STN’s email database of 35k subscribers will receive daily conference updates, product launches and photo galleries from STN EXPO. Also, it includes an exclusive 728 x 90 banner ad with tile and 35-40 words, plus URL.

Hotel Door Hangers: $3,000 + Delivery Fee

Every conference attendee staying at the Crowne Plaza Hotel / Omni Severin Indianapolis, IN will receive a door hanger with your custom ad. The quantity is based on room attendance at the conference hotel, estimated to be 500 units.

Branded Floor Clings: $5,000

Your branding and marketing message won’t be missed on a set of four (4) floor clings that are placed in high-traffic, highly visible areas throughout the conference and trade show.

Conference Notebook: $7,500

Quantity: 500 units
Every conference attendee will use this easy-to-carry notepad to take notes throughout conference workshops. The sponsor’s branded logo and products will be placed on the cover.

Attendee Packet Inserts: $2,500

Your marketing materials will be placed inside of each conference attendee’s packet when they register.

Conference Attendee Bag: $5,000
(Sponsor to provide bag)

Quantity: 500 units
Every conference attendee will receive a custom STN EXPO bag with the sponsor’s logo and marketing materials.

Attendee Material Room Drop: $2,500
(plus hotel delivery fee)

Your marketing materials will be placed outside of each conference attendee’s hotel room door when they register.

Trade Show Ribbon Cutting: $2,500

An opportunity to address attendees waiting to enter the Trade Show, as well as ribbon cutting, photo opportunity, and branding on signage and marketing materials at the entry doors.

Exhibitor Lead Capture: $250/per device

Cvent attendee database lead-gen QR code scanning Attendee qualification questions.


For all booth and sponsorship questions, please contact:

Tony Corpin
tony@stnonline.com or call 310-802-7803